The Ultimate Moving Office Checklist: 5 Tips for Moving Offices

Moving offices can be a stressful and challenging time for businesses, which is why we have created a moving office checklist to help you move with ease. The key to a successful move is planning and organisation; this helps you to keep track of things and avoid any problems along the way. This checklist will take you through everything you need to know to make your move smooth and hassle-free. From early planning to moving day logistics and expert tips for moving offices.

The importance of planning your office move

Before you start packing up your belongings and moving offices, it is important to have a plan in place. From confirming the new lease to hiring professional movers and completing any administrative tasks. Without proper planning, you could face a range of challenges from downtime to lost files and disrupted client communication. This moving office checklist will help you to structure your move and minimise disruption for your business. 

The Ultimate Moving Office Checklist

This moving office checklist will take you through step-by-step on how to structure and plan your move to keep your business on track and stress-free.

3 months before the move

• Confirm new office lease: Before you think about moving, make sure you have the office lease confirmed and a signed agreement in place to avoid any wasted time or problems later down the line. 
• Set a move date: Once you have confirmed your lease, set a date so you have something to work towards and can get things in place for the move.
• Appoint a move coordinator or team: If you haven’t got the time, consider hiring a moving team to help you with this transition.
• Communicate with employees and key stakeholders: Make sure to keep everyone in your team in the loop so they know what to expect and can stay on track.

2 months before the move

• Hire professional movers: If you need professional movers, make sure to book   them in advance to avoid disappointment. All self storage clients at Currie Easy Self Storage get a 10% discount with Currie Motors car and van hire.
• Audit equipment and furniture: Create an audit for all of your computers, furniture, etc, so you can decide what you should take with you and what you should replace.
• Notify service providers: Make sure to let all of your service providers know you are moving, such as the internet, phone and utilities.
  

1 month before the move

• Begin packing non-essentials: Start packing up any non-essentials such as office decor, plants, extra furniture or supplies and storing them in self storage until you need them again.
• Update address with suppliers, clients, and services: Make sure you update your address with all of your suppliers and clients ahead of time to avoid any confusion.
• Arrange IT infrastructure at the new location: Minimise downtime by getting set up at your new office before the move. 

1 week before the move

• Label everything clearly: Use clear labels on all of your boxes so that moving is streamlined and your moving team knows where to unpack everything. Our box shop is full of supplies to help you pack up your belongings.  
• Back up all digital data: Make sure to back up all of your data to avoid any data loss.
• Conduct a final walk-through of the old office: It’s nearly time to move, so sweep the entire office and make sure you haven’t forgotten anything.
  

Moving day

• Supervise loading and unloading: Directing the boxes and furniture to the right place can help save time and hassle when moving things around.
• Check everything has arrived at the new office: Do an inventory check and make sure you are not missing anything.
• Communicate move completion to all staff: Ensure everyone in and around the business is aware of your move through email marketing and social media.

Our top 5 tips for moving offices

1. Start planning early: Use this moving office checklist to start planning your office move in advance.

2. Keep communication open: Keep everyone in the loop so the team knows what to expect and when.

3. Involve IT from the start: Avoid disruption and minimise downtime by keeping IT involved every step of the way.

4. Utilise self storage: Keeping non-essentials in self storage allows you to focus on the priorities on moving day and then unpack the rest of your belongings at your own pace.

5. Purge before you pack: Don’t waste time and money moving things you don’t need; declutter your belongings first.

As we have mentioned, being organised and proactive is key to a successful office move. Utilise our handy moving office checklist and our top 5 tips for moving offices for a seamless move, and get in touch with our team for a free self storage quote. 

We have locations in Richmond, Twickenham and Isleworth for all your self storage needs. Additionally, you can use our handy space estimator to find our what size unit is best for your needs.